Office Manager - Remote

Overview

The Office Manager will report to the Associate Director Office Experience and will play a critical role in ensuring the smooth operation of the Milan office while overseeing some of our remote offices in the DACH region and the North region. This role involves a blend of on-site office management and remote coordination to maintain efficient and welcoming work environments across multiple locations.

In Short

• Manage the reception area, welcoming employees, clients, and visitors.
• Oversee the general organization and upkeep of the office.
• Coordinate with vendors and service providers for office logistics.
• Serve as the main point of contact for remote offices.
• Plan and execute team-building activities and well-being initiatives.
• Assist with administrative tasks and ensure compliance with procedures.
• Facilitate travel bookings and reservations for staff.
• Assist with onboarding logistics for new hires.
• Collaborate closely with office management teams in other locations.
• Foster a positive workplace culture both locally and remotely.

Requirements

• 3+ years of experience in a similar role managing office environments.
• Strong organizational skills and ability to multitask.
• Positive and friendly attitude, enjoying teamwork and problem-solving.
• Fluent in English and Italian (written and verbal).
• Autonomous and proactive, taking initiative to improve processes.
• Experience with event planning and remote team coordination.
• Flexibility and adaptability to a dynamic work environment.

Benefits

• Flexibility and ability to work in a dynamic environment.
• An awesome team.
• A Permanent contract.
• Competitive fixed salary, bonus and equity.
• Lunch vouchers available for each working day.
• International teams - More than 30 nationalities.
• Highly inclusive working environment.
• Lifestyle & Welfare benefits.
• Continuous learning and development programs.
• Health insurance fully covered by the company.