Virtual Assistant - Remote

Overview

The Virtual Assistant will serve as the operational cornerstone, ensuring seamless execution of business and client-facing operations by managing workflows and coordinating our unique Human-AI team.

In Short

• Manage inbox, calendar, scheduling, and routine requests.
• Handle invoicing and expenses coordination with Xero.
• Plan domestic/international travel and trade missions.
• Oversee client onboarding, contracts, and project setup.
• Review AI outputs for quality and accuracy.
• Maintain CRM and sales pipeline.
• Support content distribution for marketing purposes.
• Maintain operations playbook and suggest improvements.
• Coordinate stakeholder networks and handle client communication.
• Work with various tools like Google Workspace and Notion.

Requirements

• 3+ years as a remote Executive Assistant or similar role.
• Skilled in inbox/calendar management and travel logistics.
• Experience coordinating trade missions/events.
• Familiar with AI tools for drafting and workflow optimization.
• Proficient in CRM management.
• Strong organizational and time-management skills.
• Detail-oriented with a quality control mindset.
• Excellent communicator in fluent English.

Benefits

• Flexibility in work hours and location.
• Access to online learning platforms and professional development budget.
• A collaborative environment encouraging learning and growth.
• A dynamic social culture with team events.
• Health insurance and leave benefits.
• 13th Month Salary.