Executive Assistant - Remote

Overview

We’re looking for an Executive Assistant / PA to provide high-level support to Nominal leadership team through calendar management, meeting coordination, project support, and confidential executive assistance.

In Short

• Manage complex calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare executives for meetings with agendas, briefing materials, and follow-up notes.
• Handle correspondence, emails, and calls on behalf of executives with professionalism and discretion.
• Organize and coordinate internal and external meetings, including logistics, catering, and materials.
• Take notes during leadership meetings, track action items, and ensure timely follow-up.
• Assist with planning leadership off-sites, board meetings, and company/team-wide events.
• Serve as a liaison between executives and internal/external stakeholders.
• Support the VP of Marketing and the leadership team with project coordination and administrative tasks.
• Handle sensitive information with the utmost discretion.
• Anticipate leadership needs and proactively address potential issues.

Requirements

• Previous experience in a similar role.
• Excellent verbal and written communication skills in English.
• Excellent organizational skills.
• Experience coordinating meetings and events.
• Discretion in handling confidential information.
• Proactive and adaptable approach to work.

Benefits

• Opportunity to work on great projects.
• Remote / Pet-friendly office.
• Provided equipment and technology in support of remote work.
• Private healthcare insurance for you and your family.
• Team building events.