Executive Assistant / Excel Expert - Remote

Overview

We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.

In Short

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Handle email correspondence via Outlook and ensure timely follow-ups
• Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
• Support CRM activities using Pipedrive (training provided)
• Conduct lead generation and data enrichment using Seamless.ai
• Assist with order processing and inventory tracking via SellerCloud
• Prepare presentations, reports, and documentation for internal and client use
• Liaise with clients, vendors, and internal teams to ensure smooth operations
• Maintain confidentiality and professionalism in all communications

Requirements

• Excellent written and verbal communication skills
• Proficiency in Microsoft Outlook for email and calendar management
• Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
• Strong organizational and multitasking abilities
• Attention to detail and problem-solving mindset
• Ability to work independently and manage time effectively

Benefits

• Bachelor’s degree preferred (Business Administration, Construction Management, or related field)
• 2+ years of experience in an executive assistant or administrative role
• Experience in the construction industry is a strong plus