Paralegal & Administrative Support Specialist - Remote

Overview

We are seeking a detail-oriented and proactive Paralegal & Administrative Support Specialist to serve as a vital partner to our legal team. This role will provide comprehensive support across the legal department, including employment litigation support, internal investigations, contract management, legal research, and compliance tracking.

In Short

• Support legal operations and implementation of legal initiatives.
• Maintain organized files and documentation related to legal matters.
• Assist with case management and scheduling hearings.
• Liaise with internal departments and external stakeholders.
• Manage concurrent projects and deadlines with accuracy.
• Track legal department budgets and review invoices.
• Prepare timely budget reports for leadership.
• Assist in forecasting and tracking spend against budget.
• Strong knowledge of contract law and legal terminology.
• Excellent attention to detail and accuracy in financial data.

Requirements

• Bachelor’s degree or Paralegal Certificate required.
• 3-8 years of paralegal or legal assistant experience preferred.
• Strong proficiency in MS Office Suite.
• Experience with budget tracking and reporting.
• Ability to communicate effectively with internal teams.
• High level of discretion and confidentiality required.
• Strong interpersonal skills with the ability to work across departments.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Experience with labor unions is a plus.
• Experience with legal case management software is a plus.

Benefits

• Annual Discretionary Incentive plan.
• Generous Paid Time Off: 20 days plus 8 paid holidays.
• Comprehensive Health Plans: Medical, Dental, and Vision coverage.
• Life and Disability Insurance: Company paid basic life and Short-Term Disability.
• 401(k) Plan: Generous employer match with immediate vesting.
• Employee Assistance Program: Access to behavioral health care.
• Parental and Caregiver Leave: Time off to support family needs.