Administrative Support Specialist - Remote

Overview

The Administrative Support Specialist will manage office communications, support project management, and assist with scheduling while ensuring smooth operations for field teams.

In Short

• Manage and organize emails, reports, and office communications.
• Use contractor/project management software for dispatching jobs and invoicing.
• Create and maintain reports and documentation for management.
• Handle inbound and outbound calls in English and Spanish.
• Assist with scheduling and calendar management.
• Support internal administrative tasks for field teams.
• Ensure accurate record-keeping and communication.
• Work part-time, 25 hours per week, Monday to Friday.
• Fluent in English and Spanish required.
• 2+ years of experience in administrative support.

Requirements

• Fluent in English and Spanish (spoken and written).
• 2+ years of experience in administrative support, virtual assistance, or office management.
• Familiarity with contractor software, CRM, or invoicing systems.
• Strong organizational skills with attention to detail.
• Excellent communication and active listening abilities.
• Ability to multitask and work independently.
• Tech-proficient (Google Workspace, MS Office).
• Professional and client-service oriented.

Benefits

• $5-$7USD/hour.
• HMO coverage after 1 year of employment.