Accounts Payable / Junior Accounting Associate - Remote

Overview

We’re a fast-growing international staffing agency that connects exceptional global talent with U.S.-based companies. As we grow, our finance operations must remain smooth, compliant, and scalable. We’re seeking a detail-oriented Accounts Payable / Junior Accounting Associate to help manage financial workflows and contractor payments and ensure accurate record-keeping across platforms like QuickBooks, Deel, and Upwork.

In Short

• Process and track vendor and contractor invoices using QuickBooks, Bill.com, Deel, and Upwork.
• Prepare bi-weekly and monthly payment runs, ensuring approvals, accuracy, and timeliness.
• Reconcile transactions and support monthly financial close with ledger entries and basic reports.
• Maintain vendor records, and tax documentation, and ensure compliance with payment terms.
• Assist in managing expense reports and reimbursements, validating receipts and cost codes.
• Flag inconsistencies, duplicate charges, or delayed payments and follow up as needed.
• Keep all payment-related SOPs and trackers organized and up to date.
• Support external audit or tax prep processes by organizing clean and complete financial documentation.

Requirements

• 1–2 years of experience in accounting, accounts payable, or finance operations.
• Hands-on experience with QuickBooks Online, Deel, and Upwork platforms.
• Proficiency in Google Sheets or Excel for basic reconciliation and tracking.
• Familiarity with U.S. GAAP principles (basic level is sufficient).
• Detail-oriented with a high level of accuracy and integrity in handling financial data.
• Proactive, reliable, and responsive in a fast-paced remote work environment.
• Strong communication and follow-up skills.

Benefits

• Experience with international contractor payments and multi-currency transactions.
• Exposure to finance automation tools or Zapier-style integrations.