Executive Administrative - Remote

Overview

We are seeking an exceptionally organised, discreet, and high-performing Executive Administrative to provide comprehensive remote support across administrative, legal coordination, payroll administration, and strategic project assistance.

In Short

• Provide high-level administrative and secretarial support to senior leadership.
• Manage calendars, appointments, meetings, and travel coordination.
• Prepare reports, presentations, meeting packs, agendas, and professional correspondence.
• Draft, proofread, and format confidential documents and executive communications.
• Maintain organised digital filing systems and documentation repositories.
• Support with preparation, review, formatting, and filing of contracts and compliance documentation.
• Prepare and process payroll inputs accurately and confidentially.
• Provide administrative support across strategic and operational projects.
• Track project timelines, deliverables, and administrative requirements.
• Coordinate communication and documentation between stakeholders.

Requirements

• Exceptional organisational and multitasking abilities.
• Absolute discretion and confidentiality.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving mindset and proactive initiative.
• Ability to use and develop skills in AI platforms such as Claude and Chat GPT.
• Degree / Diploma in Business Administration, Legal Studies, HR, Finance, or related field preferred.
• Minimum 5+ years experience in executive administration or similar senior support role.
• Experience supporting senior executives / directors highly preferred.
• Prior exposure to legal/compliance documentation and payroll processing essential.

Benefits

• Opportunity to work in a dynamic and fast-paced environment.
• Ability to operate with autonomy and sound judgment.
• Support from executive leadership.
• Remote working flexibility.