Calendar Specialist - Remote

Overview

The Calendar Specialist works to support Regional Calendar Managers by assisting with administrative functions such as communicating with resources (written & verbal) to engage them for job coverage, marking resource acknowledgments in the calendar software, and assigning the calendar as needed. This position requires an upbeat, can-do attitude from a candidate who will ideally have industry experience with a strong sense of attention to detail and organization.

In Short

• Handles phone calls from resources in relation to work schedules and on-the-job issues
• Thinks strategically to assign resources to appropriate job assignments
• Regularly monitors and assists to manage resource availability
• Receives and tracks resource confirmation emails
• Assigns resources in calendar software and sends job assignment sheets
• Collaborates with Regional Calendar Managers and leadership for effective job assignment coverage
• Supports Calendar Department by processing protective orders, non-disclosure agreements, court forms, equipment lists and other duties related to administrative support
• Books resource travel and maintains travel spreadsheets
• Communicates clearly to ensure all requirements are met within the scope of the job
• Monitors department’s email inbox and responds to incoming correspondence from resources and colleagues
• Works with the department as a team

Requirements

• Strong English Skills (Written & Oral)
• Strong customer service experience
• Strong initiative, strategic thinking, attention to detail and organization skills
• Flexible schedule required

Benefits

• Medical stipend
• Dental
• Vision
• Voluntary Term Life Insurance
• Voluntary Whole Life Insurance
• Voluntary Long Term Disability
• PTO
• Paid and Floating Holidays
• 401(k)
• Employee Assistance Program (EAP)