Executive Virtual Assistant - US-Based Accounting and Tax Solutions - Remote

Overview

We are seeking a detail-oriented and proactive Executive Assistant to provide high-level support in managing client communication, workflows, and firm operations for US-based accounting and tax solutions.

In Short

• Remote work arrangement with a schedule of Monday to Friday, 9:00 AM – 5:00 PM PST.
• Full-time position with adherence to US holidays.
• Support in client intake, onboarding, and communication.
• Manage executive's calendar and workflow deadlines.
• Maintain organized records and prepare reports.
• Coordinate with offshore staff to ensure project timelines are met.
• Handle billing and administrative tasks efficiently.
• Utilize tools such as Canopy Software and Microsoft Office.
• 5+ years of experience in executive support or operations required.
• Strong leadership and organizational skills needed.

Requirements

• Detail-oriented with excellent attention to detail.
• Proactive and able to anticipate needs.
• Strong communication skills for client interactions.
• Experience with cloud-based file management systems.
• Familiarity with billing software and QuickBooks.
• Ability to work independently and manage multiple tasks.
• Strong proficiency in Microsoft Office, especially Excel.
• Experience with Slack and DocuSign is a plus.
• Ability to work effectively with offshore teams.
• Commitment to maintaining organized and efficient workflows.

Benefits

• Competitive salary with retention bonuses at 3, 6, 9, and 12 months.
• Standard PTO policy as per company guidelines.
• Community-driven benefits including an annual retreat.
• Opportunity to work with top startups in the US and EU.
• Long-term career growth opportunities.