Finance Administrative Assistant (With Executive Admin Responsibilities) - Remote

Overview

We are seeking a highly skilled and proactive Finance Administrative Assistant to provide dedicated support to the CEO of our Amazon FBA brands company (Optizon) and ecommerce agency (Big River Digital). You will play a crucial role in handling finance-related activities involving payment facilitation and financial administration, and extend support in optimising executive productivity, calendaring, communication, research, and ensuring the progress of strategic objectives aimed at accelerating the growth of the business.

In Short

• Manage and process vendor and contractor payments promptly.
• Verify accuracy of payment details before processing disbursements.
• Maintain and update accurate records of all disbursements.
• Reconcile accounts and payment logs regularly.
• Monitor and track payment due dates to avoid delays.
• Assist with invoice verification and approvals.
• Generate periodic payment summaries and executive-level financial reports.
• Manage complex national and international travel arrangements.
• Own the executive's calendars and schedule meetings efficiently.
• Provide general operational and administrative assistance.

Requirements

• Proven experience in finance administration or similar roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in financial software and MS Office.
• Ability to handle sensitive information with discretion.
• Detail-oriented with strong analytical skills.
• Experience in managing executive calendars and travel.
• Ability to work independently and as part of a team.

Benefits

• Opportunity to work in a dynamic remote team.
• Engagement with a thriving e-commerce company.
• Professional development opportunities.
• Flexible work arrangements.
• Collaborative work culture.