Executive Assistant - Remote

Overview

We are seeking a highly skilled and proactive Executive Assistant to provide dedicated support to the CEO of our Amazon FBA brands company (Optizon) and ecommerce agency (Big River Digital). You will play a crucial role optimising executive productivity, calendaring, communication, research, and ensuring the progress of strategic objectives aimed at accelerating the growth of the business.

In Short

• Manage complex national and international travel arrangements and itineraries.
• Own the executive's calendars; efficiently schedule meetings, conferences, interviews, and other appointments.
• Prepare customised materials, presentations, correspondence, and spreadsheets for the executive and team members when required.
• Serve as a channel between executive and internal cross-functional departments/external partners.
• Provide general operational and administrative assistance on a day-to-day basis.
• Organise and take notes on meetings; document important action items and decisions.
• Conduct relevant research to extract insights and data for business strategies.
• Manage and process vendor and contractor payments promptly.
• Maintain and update accurate records of all disbursements and financial transactions.
• Assist with invoice verification and approvals.

Requirements

• Proven experience as an Executive Assistant or similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Experience in financial administration and vendor management.
• Proficiency in project management principles.
• Familiarity with data analysis and reporting.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• Proficient in Microsoft Office Suite and related tools.

Benefits

• Opportunity to work in a dynamic remote team.
• Engagement with a diverse range of projects.
• Professional growth and development opportunities.
• Flexible working hours.
• Competitive salary based on experience.