Executive Assistant - Remote

Overview

Nonstop Administration and Insurance Services, Inc. is seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team, reporting directly to the CEO. This role serves as a trusted partner who anticipates needs, streamlines workflows, and drives efficient processes to ensure clarity and purposeful execution.

In Short

• Manage complex calendars, travel arrangements, and scheduling across multiple time zones.
• Serve as a trusted liaison between executives, employees, clients, and external partners.
• Prepare presentations, reports, and correspondence with accuracy and polish.
• Anticipate executive needs and address operational details proactively.
• Coordinate key meetings, including agenda development and materials preparation.
• Drive efficiency by optimizing systems and processes.
• Handle sensitive information with confidentiality and sound judgment.
• Support special projects, events, and initiatives as needed.
• Ability to travel occasionally for executive support.

Requirements

• 5+ years of experience as an Executive Assistant or in a comparable support role.
• Exceptional organizational skills with prioritization ability.
• Strong written and verbal communication skills with attention to detail.
• Advanced proficiency in Microsoft Office and Google Workspace.
• Ability to exercise discretion and sound judgment in handling confidential matters.
• High adaptability, problem-solving skills, and a proactive mindset.
• Bachelor’s degree preferred, or equivalent relevant experience.

Benefits

• Fully remote position.
• Opportunity to work closely with senior leadership.
• Collaborative and growth-oriented culture.
• Competitive compensation and comprehensive benefits.
• Technology allowance.
• 401(k) plan participation with employer-matched contributions.
• Full medical, dental, and vision benefits with employer-paid premiums.
• Flexible time off.