Executive Assistant - Remote

Overview

The Executive Assistant (EA) will play a critical role in enabling two senior leaders at Mozilla Foundation to operate at their highest level of impact. You’ll be responsible for managing complex calendars, coordinating meetings and travel, handling communications, and ensuring timely follow-through on key priorities and action items.

In Short

• Manage complex calendars for executives.
• Coordinate meetings and travel logistics.
• Handle communications and follow-up on action items.
• Serve as a liaison between executives and stakeholders.
• Support organization-wide meeting scheduling.
• Identify opportunities to streamline workflows.
• Assist executives with document creation.
• Provide backup EA support as needed.
• Experience with G-Suite and Zoom.
• Proven ability to prioritize competing priorities.

Requirements

• At least 5 years of experience supporting senior executives.
• Excellent written communication skills.
• Strong time-management skills.
• High level of discretion with sensitive information.
• Proven attention to detail.
• Experience with CRM systems.
• Ability to work across time zones.
• Experience in event planning.
• Proactive problem-solving skills.
• Ability to remain composed under pressure.

Benefits

• Private Medical Insurance.
• Extended Sick Leave.
• Global Employee Assistance Program (EAP).
• Retirement Plan contributions.
• Paid Time Off: 20 days annual leave + sick days.
• Company Holidays + Shutdown.
• Wellness budget.
• Professional Development budget.
• Top up program for Pregnancy and Parental leaves.