Vendor Billing Coordinator - Remote

Overview

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency – we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

Our client brokers waste services, including medical and general solid waste, and works closely with third-party vendors to deliver reliable service to their customers. Accurate vendor billing plays a critical role in ensuring correct client invoicing and maintaining strong vendor relationships.

In this role, you’ll support the billing and operations teams by reviewing vendor invoices, resolving discrepancies, and helping ensure that outgoing client invoices are accurate and timely. This is a detail-driven role that requires strong follow-up skills, clear communication, and a collaborative mindset.

In Short

• Review and verify vendor invoices for accuracy.
• Compare vendor invoices against internal records and service orders.
• Communicate with vendors to resolve billing discrepancies.
• Support the preparation of accurate client invoices using QuickBooks.
• Maintain organized records of contracts and documentation within Hubspot.
• Send welcome emails to new clients and assist with onboarding administration.
• Perform general administrative tasks to support billing and operations teams.
• Follow up on accounts payable to ensure correct contacts are in place.

Requirements

• Strong attention to detail.
• Excellent communication skills.
• Ability to work independently and collaboratively.
• Experience with QuickBooks or similar accounting systems.
• Reliable internet connection and power backup.
• Willingness to work on public holidays.

Benefits

• Flexible remote work environment.
• Opportunity to work with a dynamic team.
• Exposure to diverse client operations.