Executive Assistant (Finance & Reporting Focused) - Remote

Overview

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency - we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

In Short

• Provide day-to-day support to executive leadership
• Work extensively in Microsoft Excel to maintain and update reporting files
• Assist with recurring financial and operational reporting requirements
• Maintain and update Excel-based P&L and Balance Sheet reporting files
• Add new reporting periods and ensure data structures remain consistent
• Ensure formulas, links, and calculations remain accurate across updates
• Work with financial data exported from systems such as QuickBooks Online
• Organise, validate, and prepare data for reporting and presentation
• Prepare summary views, charts, and structured outputs from existing data
• Identify opportunities to reduce manual work and improve reporting workflows

Requirements

• Advanced Excel skills
• Strong understanding of financial and reporting data
• Detail-oriented
• Ability to work on South African and US public holidays
• Fixed fibre line with minimum speed of 25 Mbps required
• Reliable power backup solution required

Benefits

• Fully remote working role
• Compensation for South African public holidays