Executive Assistant (Finance & Reporting Focused) - Remote

Overview

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency - we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

In Short

• Provide day-to-day support to executive leadership.
• Work extensively in Microsoft Excel to maintain and update reporting files.
• Assist with recurring financial and operational reporting requirements.
• Maintain and update Excel-based P&L and Balance Sheet reporting files.
• Add new reporting periods and ensure data structures remain consistent.
• Ensure formulas, links, and calculations remain accurate across updates.
• Work with financial data exported from systems such as QuickBooks Online.
• Organise, validate, and prepare data for reporting and presentation.
• Prepare summary views, charts, and structured outputs from existing data.
• Identify opportunities to reduce manual work and improve reporting workflows.

Requirements

• Advanced Excel skills.
• Strong understanding of financial and reporting data.
• Detail-oriented with a focus on structured work.
• Ability to work on both South African and US public holidays.
• Reliable internet connection and power backup solution required.

Benefits

• Fully remote working role.
• Compensation for South African public holidays in accordance with the BCEA.