Proposal Coordinator - Remote

Overview

DHM is looking for a Proposal Coordinator to join our team—someone who is strategic, creative, detail-oriented, and thrives in a collaborative environment. This role is perfect for a grant or proposal writer who is passionate about storytelling, excels at managing complex pursuits, and understands how to craft messages that set us apart from the competition. If you have a growth mindset, impeccable attention to detail, and enjoy bringing teams together to win work, we want to hear from you.

In Short

• Manage, track, vet, and respond to qualified new business opportunities and RFPs.
• Lead proposal development, including drafting, formatting, and assembling materials; assigning or delegating sections; and coordinating with partners.
• Maintain the business development calendar, proposal library, staff bios and resumes, marketing assets, and DHM accounts on procurement sites.
• Conduct background research on prospective clients and competitors.
• Assist with scheduling and preparing for pitch meetings and interviews.
• Draft and schedule weekly social media posts.
• Lead and execute quarterly newsletters.
• Support updates to the DHM website, ensuring content is current and engaging.
• Provide administrative support to the leadership team.
• Assist with internal communications and special projects as needed.

Requirements

• Curious and appreciate growing through challenging work.
• The ability to see the big picture beyond the day-to-day tasks and busy work, and to maintain focus on strategic company goals.
• Must work well within a small, high-performing team environment and be comfortable navigating unstructured environments, while delivering results.
• Entrepreneurial attitude with a high level of comfort owning and driving projects independently.
• Must reside in Portland or Seattle and maintain knowledge of the competitive landscape of our industries.

Benefits

• Primarily remote work; in-office at least one day a week
• Employer-sponsored medical, dental, and vision benefits for employees and eligible dependents
• Paid medical leave (maternity, paternity, illness, caring for a sick family member)
• Employer-sponsored 401(k) plan with automatic employer contributions
• Opportunity for annual bonus and performance-based spot bonuses
• Employer-sponsored professional learning and development programs
• Regular teambuilding activities and company-wide retreats
• Three weeks of paid time off (PTO) accrued at 10 hours a month in year one; four weeks in year two accrued at 13.33 hours per month
• 10 days of paid holidays
• Four hours of paid volunteer time per month