Administrative Assistant - Remote

Overview

We are seeking an organized, detail-oriented Administrative Assistant to support our dynamic team at CiviTronix. This position plays a key role in ensuring the smooth operation of our office and providing essential administrative support across various departments.

In Short

• Provide day-to-day administrative support to senior management and team members.
• Schedule and coordinate appointments, meetings, and conference calls.
• Act as a liaison between internal teams and external clients.
• Prepare, organize, and maintain documents and reports.
• Assist in the preparation of project proposals and presentations.
• Oversee office supplies and equipment management.
• Maintain and update databases and records accurately.
• Arrange travel and accommodation for team members.
• Assist with billing documentation and project expenses tracking.
• Provide excellent customer service to clients and stakeholders.

Requirements

• A high school diploma or equivalent is required; an associate degree is preferred.
• 1-2 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite.
• Familiarity with office management software and project management tools.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to identify challenges and propose solutions.
• Collaborative mindset and ability to work effectively with others.
• Ability to handle sensitive information with discretion.

Benefits

• 401(k) and 401(k) matching.
• Health insurance.
• Dental insurance.
• Life insurance.
• Paid time off.