Support Service Division Management Assistant - Remote

Overview

The Support Service Division Management Assistant will play a crucial role in the Department of Technology, assisting with project management and administrative functions to support the Chief Operating Officer and ensure effective collaboration across departments.

In Short

• Full-time position with a focus on project management and administrative support.
• Involvement in the Tier-1 Department Onboarding Project.
• Assist with tracking resources, staffing, and project milestones.
• Coordinate meetings and document project initiatives.
• Conduct research, analyze data, and produce reports for decision-making.
• Monitor budget and expenditures while preparing fiscal reports.
• Manage office functions and clerical support activities.
• Prepare agendas and attend meetings on behalf of the department.
• Develop and maintain office record systems.
• Ensure compliance with City policies and regulations.

Requirements

• Baccalaureate degree from an accredited college or university.
• Experience in administrative duties related to operations management or budget administration.
• Strong scheduling and calendar management skills.
• Experience with document organization and data entry.
• Ability to handle email communication and prepare reports.
• Experience managing office supplies and vendor relationships.
• Proficient in coordinating meetings and taking minutes.
• Familiarity with expense reporting and budgets.
• Excellent prioritization skills.

Benefits

• Competitive pay and benefits.
• Career growth opportunities through training and education.
• Diverse work environment.
• Work from home one day a week.