Executive Assistant to CEO - Remote

Overview

We are looking for a highly organized and proactive Executive Assistant to support a client CEO (financial services) managing both professional and personal tasks. This is a dynamic, remote role that blends classic executive support with elements of a personal assistant, helping ensure the CEO can focus on high-impact business growth activities.

In Short

• Manage the CEO’s calendar, schedule meetings, and coordinate follow-ups
• Handle email triage and inbox management, drafting responses and flagging priorities
• Take detailed notes in meetings and ensure clear action item tracking
• Assist with light project management tasks (e.g., organizing files, tracking deliverables)
• Research tasks and assist in preparing decks, documents, and proposals
• Handle occasional personal admin, such as travel bookings or gifting
• Maintain discretion and confidentiality across all aspects of the role

Requirements

• 3+ years experience as an Executive Assistant, Personal Assistant, or similar support role
• Strong written and verbal communication skills
• Confident using tools like Google Workspace, Slack, Notion, Hubspot (most important), and Zoom
• Proactive, detail-oriented, and able to manage up effectively
• Comfortable in a fast-paced environment where priorities shift
• Interest in business, marketing, or entrepreneurship is a plus
• Deep interest in cryptocurrencies, blockchain, or financial services is a plus

Benefits

• Unique opportunity to work closely with a visionary CEO
• Play a key part in shaping the day-to-day rhythm of a growing business
• Have real impact behind the scenes