Executive Assistant to CEO - Remote

Overview

InVitro Capital is looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO. This role is perfect for someone who thrives in fast-paced environments, enjoys multitasking, and stays calm under pressure.

In Short

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Requirements

• 2+ years of experience in an administrative, coordination, or operations role supporting leadership or a team.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Benefits

• Work on cutting-edge AI and B2B technologies.
• Help build and grow successful startups.
• Work with some of the best minds in the industry.
• Supportive and collaborative work environment.
• Competitive compensation.