Executive Assistant to Founder - Remote

Overview

We are seeking a resourceful, proactive, and detail-oriented Executive Assistant (EA) to support the founder in daily business operations, client intake, scheduling, workflow execution, and general administrative tasks. This role is critical to optimizing the founder’s time, improving internal efficiency, and delivering a polished experience to clients. The ideal candidate is tech-savvy, organized, a strong communicator, and capable of working independently without frequent guidance.

In Short

• Manage the founder’s email inbox and draft replies when appropriate
• Schedule meetings and manage the founder’s calendar
• Coordinate workflows for new client onboarding
• Prepare and send engagement letters and contracts
• Maintain Google Drive file organization
• Monitor new client inquiries
• Run intake processes and onboard new clients
• Assist with task delegation and follow-ups
• Support the founder in managing workload and deadlines
• Coordinate with other contractors as needed

Requirements

• Exceptional organizational and communication skills
• Strong written English
• Proactive mindset
• Tech-literate and comfortable learning new systems
• High emotional intelligence
• Trustworthy and able to maintain confidentiality

Benefits

• Flexible workday start time
• Availability during Arizona working hours