Executive Assistant (Project Management & AI Focused) - Remote

Overview

This role involves managing projects and client communications for a corporate video production agency, ensuring that tasks are executed efficiently and effectively while leveraging AI tools.

In Short

• Watch or attend meetings to distill action items.
• Ensure clear ownership and due dates for tasks.
• Proactively manage project momentum and stakeholder updates.
• Communicate empathetically with clients to reduce friction.
• Utilize ClickUp, Slack, and AI tools effectively.
• Maintain accurate project documentation and visibility.
• 2+ years of experience in a similar role is required.
• Strong attention to detail and customer service mindset.
• Comfortable with AI tools for task management.
• Experience in creative agencies is a plus.

Requirements

• 2+ years experience as an Executive Assistant or similar role.
• Strong customer service and client-facing experience.
• High attention to detail.
• Excellent written and professional communication skills.
• Service-oriented mindset.
• Comfortable speaking on behalf of leadership.
• Strong project management fundamentals.
• Experience with ClickUp, Slack, Microsoft Teams, and Google Workspace.
• AI-native experience is mandatory.
• Ability to maintain confidentiality and validate details.

Benefits

• Opportunity to work in a dynamic environment.
• Collaborate with tech-focused clients.
• Potential for professional growth in project management.
• Work with advanced tools and systems.
• Flexible working arrangements.