Executive Assistant (Legal Operations) - Remote

Overview

Join a growing law firm as the founding Executive Assistant. You’ll keep the practice running smoothly—owning inbox and calendar flow, organizing high-volume client documents, supporting client intake and invoicing, and handling targeted non-legal research. The ideal hire is proactive, meticulous, and comfortable building lightweight systems as we scale.

In Short

• Control inbox and calendar for attorney.
• Organize digital files across Microsoft 365 and Google Workspace.
• Support client intake and maintain a pipeline tracker.
• Assist with billing and invoicing processes.
• Conduct targeted non-legal research.
• Capture and improve standard operating procedures (SOPs).
• Maintain status notes for asynchronous collaboration.
• Utilize Microsoft 365, Google Workspace, and PDF tools.
• Prior law firm experience is a plus.
• 3-4+ years in a relevant role is required.

Requirements

• Exceptional organization and time management skills.
• Strong written and verbal communication skills.
• High attention to detail for document handling and scheduling.
• Ability to work asynchronously with reliable status notes.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with CosmoLex or similar platforms is nice-to-have.
• Light bookkeeping experience is beneficial.

Benefits

• Opportunity to shape the role in a growing firm.
• Training provided for practice management software.
• Work in a collaborative environment.
• Flexible working conditions.
• Supportive team culture.