Executive Assistant (Healthcare & Medical Imaging) - Remote

Overview

We are seeking a Full-Time Executive Virtual Assistant to support a mobile medical imaging company that provides ultrasound services to medical offices. This role will serve as the frontline for client communications while managing a range of administrative and operational tasks.

In Short

• Answer inbound calls and messages from medical offices and patients
• Manage shared inboxes and VOIP messaging systems
• Handle scheduling, calendar management, and appointment coordination
• Provide client support (locating patient studies, sharing studies with other offices, responding to requests)
• Assist with administrative tasks to support day-to-day operations
• Maintain professionalism when interacting with medical staff and offices
• Collaborate directly with the executive to anticipate needs and streamline processes

Requirements

• 3–4+ years of experience as an Executive Assistant / Administrative Assistant
• Previous experience in a healthcare or medical office setting (strongly preferred)
• Excellent written and verbal communication skills (clear, professional phone manner required)
• Strong organizational skills with the ability to multitask
• Proficiency with shared inboxes, scheduling tools, and VOIP/phone systems
• Reliable laptop and high-speed internet connection
• Availability to work Eastern Time Zone business hours (9 AM – 5 PM EST)
• Comfort handling patient-related information (HIPAA familiarity a plus)

Benefits

• Flexible working hours
• Opportunity to work in a dynamic healthcare environment
• Supportive team culture
• Professional development opportunities
• Remote work flexibility