Executive Assistant - Remote

Overview

A growing construction company is seeking a highly organized and detail-oriented Executive Assistant to support the client, who currently manages multiple responsibilities including office administration, project estimation, and construction project management.

In Short

• Manage and organize the client’s email inbox, calendar, and task lists.
• Conduct research as needed (vendors, materials, project data, etc.).
• Assist with document preparation, submittals, and data entry.
• Coordinate communications across departments and subcontractors.
• Support the client in organizing and tracking project milestones.
• Use project management tools to update and follow up on tasks.
• Provide general administrative support to improve operational efficiency.
• Full-time, remote role aligned with Eastern Time (ET).
• Long-term potential for growth and deeper involvement in project coordination.

Requirements

• Proven experience as an executive assistant, virtual assistant, or in a similar administrative role.
• Familiarity with project management tools (e.g., ClickUp, Trello, Asana).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Self-motivated, resourceful, and proactive in problem-solving.
• Experience in the construction industry is a plus but not required.
• Preference for local candidates who understand U.S. business hours and context.

Benefits

• Opportunity for long-term growth.
• Flexible remote working environment.
• Supportive team atmosphere.