Executive Assistant (Operations & Finance) - Remote

Overview

We are seeking a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

In Short

• Manage weekly invoicing to ensure accuracy and timely processing.
• Oversee EDI (Electronic Data Interchange) transactions for retail partners.
• Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.
• Handle routing requests to ensure compliance with retail and distributor requirements.
• Track and update shipment status, proactively resolving any delays or issues.
• Support forecasting and stockkeeping to maintain optimal inventory levels.
• Complete and submit PO (Purchase Order) forms with attention to detail.
• Assist with onboarding for new team members, vendors, or partners.
• Maintain and update records for finance, logistics, and operations.
• Proactively manage operational and financial tasks efficiently.

Requirements

• Strong ability to manage and analyze data using Excel & Google Sheets.
• Comfortable with workflow automation and documentation using Notion & other productivity tools.
• Experience with EDI systems for retail data exchange and processing.
• Attention to detail in invoices, PO forms, and shipment records.
• Problem-solving mindset to efficiently manage tasks.

Benefits

• Work remotely from LATAM.
• Flexible working hours.
• Opportunity to work in a dynamic and growing company.
• Professional development opportunities.