Executive Assistant - Operations and Finance - Remote

Overview

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

In Short

• Manage weekly invoicing, ensuring accuracy and timely processing.
• Oversee EDI (Electronic Data Interchange) transactions for retail partners.
• Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations.
• Handle routing requests, ensuring compliance with retail and distributor requirements.
• Track and update shipment status, proactively resolving any delays or issues.
• Support forecasting and stockkeeping to maintain optimal inventory levels.
• Complete and submit PO (Purchase Order) forms with attention to detail.
• Assist with onboarding for new team members, vendors, or partners.
• Maintain and update records for finance, logistics, and operations.

Requirements

• Proactive and analytical mindset.
• Highly proficient in Excel and Notion.
• Strong attention to detail.
• Experience in finance and operations support.
• Ability to manage multiple tasks and priorities.

Benefits

• Flexible working hours.
• Opportunity to work remotely.
• Collaborative team environment.
• Professional development opportunities.