Administrative Coordinator, Temporary - Remote

Overview

World Central Kitchen (WCK) is seeking a detail-oriented and proactive Administrative Coordinator to provide essential support to the Travel Manager and Travel Coordinators during a period of increased operational activity. This temporary role will focus on data entry, financial tracking, policy compliance, and administrative support related to domestic and international travel for WCK staff and contractors.

In Short

• Assist the Travel Manager with day-to-day coordination and recordkeeping.
• Schedule and document internal coordination calls.
• Maintain and update digital filing systems for travel documentation.
• Enter, clean, and organize travel data into tracking systems.
• Review travel checklists and documentation for completeness.
• Assist with submitting and tracking travel-related invoices.
• Help maintain and organize lists of preferred travel vendors.
• Coordinate closely with Safety and Security for traveler info.
• Liaise with the Finance Team for documentation approvals.
• Communicate with travelers to ensure proper documentation is submitted.

Requirements

• Detail-oriented and proactive attitude.
• Experience with spreadsheets and shared systems.
• Interest in humanitarian operations and travel logistics.
• Strong organizational skills.
• Ability to work collaboratively across teams.
• Excellent communication skills.
• Ability to track compliance with internal policies.
• Familiarity with finance and invoicing processes.
• Ability to work in fast-paced environments.
• Willingness to work nontraditional hours if necessary.

Benefits

• Opportunity to support humanitarian efforts.
• Flexible work environment.
• Potential for contract renewal after six months.
• Collaborative team atmosphere.
• Gain experience in travel logistics and administration.