Experienced Executive Admin Assistant / Data Analyst - Remote

Overview

VirtueStaff is actively seeking a highly organized and tech-savvy Executive Assistant to support our client's business in a client-facing service industry. This role requires someone who thrives behind the scenes, takes initiative, and can manage diverse responsibilities with precision and professionalism.

In Short

• Manage and organize calendars, appointments, and meetings using Outlook 365
• Coordinate travel, accommodations, and logistics as needed
• Maintain digital file structure and documentation via OneDrive and SharePoint
• Prepare reports, meeting agendas, presentations, and internal documents
• Handle expense tracking and assist with basic invoicing
• Monitor and respond to email communications on behalf of the business owner
• Manage inbound website inquiries
• Track and manage client information and follow-ups using CRM tools
• Use LinkedIn Sales Navigator to research, qualify, and track prospects
• Generate weekly/monthly analytics summaries and provide insights

Requirements

• Experience with Office 365 tools
• Proficiency in LinkedIn Sales Navigator
• Knowledge of Power BI
• Strong organizational skills
• Ability to manage diverse responsibilities
• Experience in client-facing roles
• Tech-savvy and detail-oriented
• Excellent communication skills
• Ability to work independently
• Experience in data analysis

Benefits

• Flexible work schedule (20 - 40 hours per week)
• Remote work from home
• Potential for overtime
• Opportunity to support diverse business operations
• Engagement in client-facing service industry
• Development of professional skills
• Work with a dynamic team
• Competitive hourly compensation