Executive Admin Assistant - Remote

Overview

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the entire Executive Team. The ideal candidate will be a proactive problem-solver with exceptional multitasking abilities and a keen ability to manage various tasks across different departments.

In Short

• Manage the calendars of the Executive Team, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Facilitate communication between the Executive Team and internal/external stakeholders.
• Organize and maintain files, records, and other important documents.
• Process payrolls for all employees, ensuring accuracy and compliance.
• Coordinate and manage executive meetings, including preparing agendas and taking minutes.
• Assist the finance team with billing and QuickBooks entries.
• Support the organization and execution of company events and team activities.
• Strong ability to manage multiple tasks and priorities in a fast-paced environment.

Requirements

• Bachelor’s degree in Business Administration or a related field is preferred.
• Minimum of 3-5 years of experience as an Executive Assistant, with experience in payroll management.
• Proficiency in Microsoft Office Suite and payroll software (e.g., QuickBooks, ADP).
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail, particularly in payroll tasks.
• Ability to handle sensitive information with confidentiality.

Benefits

• Proactive and problem-solving work environment.
• Flexible and adaptable work culture.
• Opportunity to work with cross-functional teams.
• Supportive of personal and professional growth.