Executive Virtual Assistant - Remote

Overview

Our client is a premium Australian brand known for its innovation, precision, and excellence in the home and lifestyle space. They are seeking Executive Virtual Assistants to support senior leadership and drive operational efficiency, supporting the Executive Assistant (EA) to the CEO, and the Chief Operating Officer (COO).

In Short

• Assist in managing inbox, tasks, and scheduling for the EA to the CEO.
• Conduct research and summarize business insights.
• Draft and format documents, presentations, and meeting agendas.
• Use AI tools (ChatGPT, TL;DV) for transcriptions and task follow-ups.
• Maintain trackers, Trello boards, and shared documents.
• Handle ad hoc admin tasks with urgency and discretion.
• Monitor and triage the COO’s inbox, flag priorities, and draft responses.
• Manage daily calendar, including reschedules and protected focus blocks.
• Track deliverables and ensure timely task completion.
• Support ongoing projects with proactive follow-ups.

Requirements

• Proven experience as a Virtual Assistant or similar role.
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficiency in using AI tools and project management software.
• Ability to work independently and manage time effectively.

Benefits

• Opportunity to work with a premium brand.
• Flexible working hours.
• Remote work environment.
• Professional development opportunities.