Onboarding Specialist - HR/Recruiting Support - Remote

Overview

The Onboarding Specialist plays a critical role in ensuring a seamless, professional, and organized experience for all new hires. This position supports the hiring team by managing background checks, onboarding paperwork, scheduling, and candidate communication from the moment a hiring decision is made through to their first day.

In Short

• Facilitate background checks, employment verifications, and compliance steps
• Ensure all required documents are collected, completed, and filed prior to Day One
• Set up candidate profiles in internal systems (ATS, HRIS, scheduling tools)
• Act as the point of contact for all new hire onboarding communications
• Schedule welcome calls, first-day check-ins, and training assignments
• Collaborate with Hiring Manager, HR Manager, and Training Leads
• Maintain consistent records, templates, and onboarding timelines
• Identify and escalate delays, inconsistencies, or red flags in the onboarding process
• Support special onboarding projects and improvements to streamline operations

Requirements

• 1–3 years of HR, recruiting coordination, or onboarding support experience
• Highly organized, deadline-driven, and detail-oriented
• Strong written and verbal communication skills
• Ability to manage multiple onboarding workflows simultaneously
• Tech-savvy with experience in various HR software and tools
• Warm, professional demeanor that creates a great first impression for candidates
• Passion for delivering smooth, people-first operational experiences

Benefits

• Be part of a growing company where people matter
• Have real impact on how new hires experience our culture
• Work with a supportive team that values both excellence and kindness