Executive Support Specialist - Remote

Overview

The Executive Support Specialist provides administrative support for the Chief Investment Officer and senior management in the Investment Division, serving as a key communication link.

In Short

• Coordinate meetings and manage the CIO's calendar.
• Maintain files and prioritize incoming communications.
• Research and arrange travel details.
• Prepare and process expense reports.
• Assemble and distribute meeting materials.
• Facilitate purchases and maintain accurate records.
• Provide front desk and phone coverage as needed.
• Work in a hybrid schedule with in-office requirements.
• Engage in customer service and problem-solving tasks.
• Adapt to changing work demands and priorities.

Requirements

• Three years of clerical/secretarial experience.
• Experience in administrative support for executive-level management.
• Strong communication skills, both oral and written.
• Ability to work independently and take initiative.
• Detail-oriented with excellent organizational skills.
• Proficient in Microsoft Office Suite.
• Experience in customer service and problem-solving.
• Ability to manage multiple tasks and priorities.
• Demonstrated interpersonal skills and emotional intelligence.
• Flexibility and adaptability to changing environments.

Benefits

• Low employee premium share for medical and dental.
• Robust paid leave package including vacation and sick leave.
• PERS retirement benefits.
• Support for training and development opportunities.
• Student loan forgiveness under PSLF.
• Optional benefits including life and disability insurance.
• Employee assistance program.