Executive Assistant - Remote

Overview

In this role, you will support the Executive Management both in day-to-day operations and in the strategic development of the organization. You ensure smooth processes, take responsibility for coordination and communication, and maintain a keen eye on both the details and the bigger picture.

In Short

• Supporting Executive Management in organizational, administrative, and communication matters
• Scheduling, preparation and follow-up of meetings, minute-taking, and information management
• Contributing to strategic and operational projects – particularly in developing structures, processes, and workflows
• Coordinating internal and external interfaces and serving as a point of contact for internal matters
• Assisting in the preparation of presentations, reports, decision-making documents, and communication materials
• Supporting the preparation of committee meetings, events, procurement processes, or project proposals
• Conducting research and documentation related to science communication, funding, and organizational development
• Handling sensitive information confidentially and presenting yourself professionally both internally and externally

Requirements

• A completed university degree or commercial training with relevant professional experience in assistant roles, ideally in the cultural, academic, or non-profit sector
• Strong organizational skills and a high sense of responsibility
• Experience working with complex and dynamic project and communication structures
• Excellent written and verbal communication skills
• Proficiency in common office tools (MS Office, cloud services, project management tools)
• Reliability, discretion, and a well-structured working style
• Initiative, flexibility, and enthusiasm for contributing to an innovative and evolving environment

Benefits

• You will be part of a newly emerging institution with the opportunity to actively help shape formats, content, and processes.
• You will work at exciting intersections of science, creativity, and society.
• We offer a committed, open, and collaborative working environment with plenty of room for growth.
• Flexible working hours, remote work options, and opportunities for professional development.