Virtual Assistant - Therapy Scheduling and Bookkeeping - Remote

Overview

We are looking for a Virtual Assistant for Therapy Scheduling and Bookkeeping who will provide administrative and financial support to a therapy practice. This role involves managing client scheduling, handling billing and payments, and ensuring seamless communication between clients and therapists. The ideal candidate is organized, detail-oriented, and adept at using digital tools to manage tasks remotely.

In Short

• Manage and maintain therapists' calendars for efficient scheduling.
• Confirm, reschedule, or cancel appointments as requested.
• Process invoices for therapy sessions and track payments.
• Manage accounts receivable and follow up on unpaid invoices.
• Respond to client inquiries professionally and timely.
• Maintain accurate records of client details and sessions.
• Use practice management and bookkeeping software for tasks.
• Generate reports on scheduling and payments as needed.
• Assist with special projects and updating policies.
• Utilize communication tools for remote collaboration.

Requirements

• Strong organizational skills and attention to detail.
• Proficiency in practice management software.
• Experience with bookkeeping software.
• Excellent communication skills.
• Ability to handle sensitive information confidentially.
• Familiarity with HIPAA regulations.
• Experience in administrative support roles.
• Capability to work independently and remotely.
• Availability to manage tasks during flexible hours.
• Tech-savvy with various digital tools.

Benefits

• Flexible working hours.
• Opportunity to work remotely.
• Supportive team environment.
• Professional development opportunities.
• Exposure to the healthcare industry.
• Competitive compensation.
• Work-life balance.
• Access to advanced digital tools.
• Potential for growth within the practice.
• Engaging work in a meaningful field.