Executive Assistant - Remote

Overview

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is crucial in ensuring seamless operations by managing executive schedules, coordinating meetings, handling communications, and overseeing administrative tasks.

In Short

• Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
• Draft, filter, and respond to emails on behalf of executives.
• Organize and schedule meetings, including preparing agendas and taking minutes.
• Track key initiatives and deadlines, supporting strategic projects.
• Coordinate domestic and international travel logistics.
• Manage documentation and prepare reports for operational efficiencies.
• Handle sensitive information with professionalism and confidentiality.
• Assist with vendor coordination and client interactions.
• Gain full access to and familiarize yourself with the executive’s calendar and inbox.
• Organize and optimize existing administrative processes for better efficiency.

Requirements

• Highly organized and detail-oriented.
• Ability to thrive in a fast-paced environment.
• Strong communication skills.
• Experience in project and task management.
• Proficiency in handling confidential information.

Benefits

• Flexible working hours.
• Retention bonuses at various intervals.
• Community-oriented opportunities like an annual retreat.