Executive Assistant and Scheduling Coordinator - Remote

Overview

The Executive Assistant and Scheduling Coordinator will provide high-level support to leadership in a fully remote role, managing complex calendars and healthcare scheduling to ensure operational efficiency.

In Short

• Fully remote position with a flexible schedule.
• Full-time, independent contractor role.
• Manage multiple executive calendars across different time zones.
• Utilize Athena EMR for healthcare scheduling.
• Coordinate internal resources and resolve scheduling conflicts.
• Proactively adjust schedules based on needs.
• Generate reports to support data-driven decisions.
• Suggest workflow improvements using task management tools.
• Act as a strategic partner to leadership.
• Support a mission-driven healthcare innovation company.

Requirements

• Prior experience supporting executives, preferably in healthcare.
• Strong organizational and proactive problem-solving skills.
• Ability to juggle multiple priorities effectively.
• Experience with calendar management and scheduling optimization.
• Tech-savvy and comfortable with various tools and systems.
• Excellent communication skills.
• Ability to work independently and collaboratively.
• Familiarity with healthcare operations is a plus.
• Willingness to adapt to changing priorities.
• Strong attention to detail.

Benefits

• Retention bonuses at 3, 6, 9, and 12 months.
• Community-driven benefits including an annual retreat.
• Opportunities for professional growth.
• Dynamic, mission-driven work environment.
• Autonomy in your role.
• Comprehensive training provided.
• Work with top-tier clients in the healthcare industry.
• Collaborative and tech-forward setting.