Executive Assistant / Admin Specialist (AI-Driven Ops Partner) - Remote

Overview

An Executive Assistant / Admin Specialist role focused on supporting the founding team of an AI-powered healthcare startup, ensuring operational efficiency and communication.

In Short

• Fully remote position, working in US time zones.
• Full-time role with flexible and asynchronous schedule.
• Support founders by managing time, systems, and communication.
• Build operational systems to enhance clarity and efficiency.
• Drive accountability through structured workflows and proactive problem-solving.
• Coordinate hiring pipelines for U.S.-based roles.
• Manage documentation and strategic projects.
• Utilize tools like Asana and Notion for workflow management.
• Opportunity for growth into a Chief-of-Staff level position.
• Work with a fast-moving, high-impact startup.

Requirements

• Strong organizational and communication skills.
• Experience in executive assistance or operational roles.
• Proficiency in task management tools like Asana and Notion.
• Ability to work independently and in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Familiarity with SOP creation and process mapping.
• Experience in recruiting and strategic coordination.
• Ability to anticipate needs and issues proactively.
• Comfortable with automation and AI tools.
• Flexibility to adapt to changing priorities.

Benefits

• Opportunity to work alongside visionary founders.
• Potential for career advancement within the company.
• Flexible work schedule to accommodate personal needs.
• Work in a supportive and innovative environment.
• Access to cutting-edge technology and tools.
• Engagement with top-tier startups and industry leaders.
• High-autonomy role with a focus on personal growth.
• Contribute to meaningful projects in healthcare.
• Work remotely from various locations.
• Join a culture built on ownership, humility, and execution.