Operations & Finance Specialist - Remote

Overview

The Operations & Finance Specialist supports the implementation, coordination, and continuous improvement of PBP’s operational and financial infrastructure. This role ensures that staff have the systems, processes, and guidance needed to operate efficiently, compliantly, and in alignment with organizational and funder requirements.

In Short

• Support operational and financial infrastructure
• Coordinate accounts payable processes
• Administer time and expense tracking systems
• Maintain contract trackers and support agreement workflows
• Support hiring processes and applicant tracking systems
• Manage timelines and deliverables for projects
• Collaborate with staff on organizational goals
• Ensure compliance with financial processes
• Provide support for payroll coordination
• Maintain strong communication with teams and partners

Requirements

• 3-5 years of experience in operations and finance
• Strong technical and systems aptitude
• Advanced proficiency in Microsoft Excel and Google Sheets
• Excellent communication and interpersonal skills
• High attention to detail and ability to manage priorities
• Experience in nonprofit or grant-funded environments preferred
• Familiarity with financial systems like Quickbooks and Harvest
• Project management experience
• Commitment to inclusive operational practices
• Ability to adapt to evolving organizational needs

Benefits

• Three weeks annual paid vacation
• Full employee coverage for health insurance
• Retirement plan with employer match
• Generous sick leave and family leave policies
• Professional development resources
• Flexible work schedule and site