Administrative Assistant for U.S. Facility Management - Remote

Overview

The Administrative Assistant is responsible for identifying, qualifying, and onboarding trade technicians and small contractor companies across the United States, ensuring a reliable pool of skilled professionals.

In Short

• Remote position for professionals residing in Latin America.
• Source subcontractors in targeted U.S. cities.
• Conduct qualification interviews with trade technicians.
• Manage compliance paperwork for subcontractors.
• Document details in company spreadsheets and internal systems.
• Maintain a minimum of three qualified subcontractors per trade.
• Respond to urgent requests during business hours.
• Provide updates to operations and leadership on progress.
• Work schedule is Monday through Friday, 8:00 AM to 5:00 PM (U.S. business hours).
• Focus on operational readiness and service delivery.

Requirements

• Strong communication skills.
• Experience in administrative support or related fields.
• Ability to perform detailed documentation.
• Familiarity with subcontractor management.
• Proficient in using online tools for sourcing.
• Ability to work independently and manage time effectively.
• Detail-oriented with a focus on compliance.
• Experience in project management is a plus.
• Must reside in Latin America.
• Understanding of U.S. business practices is beneficial.

Benefits

• Work from home flexibility.
• Opportunity to work with a global staffing agency.
• Engagement with a diverse range of clients.
• Professional development opportunities.
• Supportive work environment.
• Potential for career advancement.
• Access to a wide network of professionals.
• Competitive compensation package.
• Dynamic and fast-paced work culture.
• Contribution to operational excellence in facility management.