Project Administrator - Remote

Overview

We are seeking a detail-oriented, organized, and proactive Administrative Assistant to support the efficient operation of our company. This individual will be responsible for a wide range of tasks, including administrative support, contract management, client coordination, project management, and inventory maintenance. The ideal candidate will have strong communication skills, attention to detail, and a proactive mindset, able to manage multiple tasks and deadlines effectively.

In Short

• Prepare and issue contracts and deposit invoices.
• Request pricing updates from vendors and suppliers.
• Maintain an organized filing system in Salesforce.
• Schedule client visits and provide project updates.
• Coordinate delivery details between freight companies and clients.
• Manage project folders in Salesforce and Dropbox.
• Order and maintain inventory of materials and samples.
• Assist with sales administration tasks.
• Provide support for unexpected client requests.
• Assist leadership with personal tasks as needed.

Requirements

• Strong communication skills.
• Attention to detail.
• Proactive mindset.
• Ability to manage multiple tasks and deadlines.
• Experience with Salesforce and Dropbox.
• Organizational skills.
• Experience in project management.
• Ability to coordinate with clients and vendors.
• Familiarity with inventory management.
• Experience in administrative support.

Benefits

• Opportunity to work in a dynamic environment.
• Supportive team culture.
• Professional development opportunities.
• Flexible working hours.
• Engagement in diverse projects.