Administrative Operations Specialist - Remote

Overview

The Administrative Operations Specialist will be a key partner to an Oceans client, managing their professional life and helping them stay organized, on track, and focused on high-priority goals.

In Short

• Manage and optimize work calendars and scheduling.
• Coordinate meetings with internal teams and stakeholders.
• Handle business travel arrangements.
• Serve as the point of contact for professional communication.
• Act as a liaison between clients and internal teams.
• Coordinate small-scale projects aligned with strategic goals.
• Research and compile information for ongoing tasks.
• Ensure deadlines are met and tasks are followed up on.
• Provide logistical support for client-facing meetings.
• Receive guidance from the Operations Manager for career growth.

Requirements

• Professional fluency in English.
• At least 5 years in a communication-heavy role.
• Undergraduate degree preferred; relevant experience valued.
• Certifications like MBA or CFA are an advantage.
• Strong interpersonal and organizational skills.
• Experience with digital tools to improve workflows.
• Ability to manage multiple tasks and shifting deadlines.
• Excellent attention to detail.
• Proactive problem-solving skills.
• Experience in stakeholder coordination.

Benefits

• Opportunity to redefine your career.
• Work with top 1% of talent globally.
• Support and guidance from an Operations Manager.
• Continuous growth and development opportunities.
• Engagement with diverse teams and backgrounds.
• Flexible remote working environment.
• In-person training during the first 90 days.