Executive & Personal Assistant to Founding Team - Remote

Overview

Nevoya is seeking an experienced and highly organized Executive & Personal Assistant to support three co-founders and one senior leader in a fast-paced, high-growth environment. This role combines traditional executive support with personal assistant responsibilities and will play a key role in helping our leadership team stay focused, prepared, and effective across both professional and personal priorities.

In Short

• Manage complex calendars across multiple time zones.
• Coordinate offsites including venue research and booking.
• Research and book travel for executives and contractors.
• Provide support with personal tasks and logistics.
• Draft and manage documents such as NDAs and contracts.
• Assist with expense reporting and invoice follow-ups.
• Find and reserve venues for investor and partner events.
• Book meeting rooms and coordinate logistics for in-person days.
• Monitor executive inboxes and communication channels.
• Prepare materials for board meetings and manage follow-ups.

Requirements

• 5 or more years of experience supporting C-level executives.
• Ability to manage both business and personal logistics.
• High proficiency with Slack and Google Workspace.
• Experience using workflow tools like Notion and DocuSign.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to exercise discretion with sensitive information.

Benefits

• Opportunity to work in a fast-paced, innovative environment.
• Supportive team culture focused on collaboration.
• Potential for career growth within the company.
• Engagement with cutting-edge technology in logistics.
• Commitment to diversity and inclusion in the workplace.