Operations Administrative Assistant - Remote

Overview

The Operations Administrative Assistant supports core financial, HR, and administrative functions that keep the business running smoothly behind the scenes. This role handles day-to-day tasks across banking, payroll, bill pay, and tax documentation, while also assisting with onboarding and internal coordination.

In Short

• Full-time position with a work shift in the Eastern Timezone, 9AM to 5PM.
• Handles banking and credit card administration, including payment initiation and tracking.
• Manages accounts payable and bill pay through Bill.com.
• Runs biweekly payroll using Gusto for employees and contractors.
• Maintains accurate financial records and documentation.
• Ensures tax compliance and timely filing of sales tax returns.
• Supports onboarding processes for new employees and contractors.
• Assists with general operations and administrative support tasks.
• Requires strong organizational skills and attention to detail.
• High-trust role supporting finance and HR functions.

Requirements

• Experience in banking, payroll, and financial administration.
• Familiarity with Gusto and QuickBooks is preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and priorities effectively.
• Excellent communication skills for vendor and internal coordination.
• Self-starter with a proactive approach to problem-solving.
• Experience in tax compliance is a plus.
• Ability to work independently in a remote environment.
• Flexibility to adapt to changing needs and priorities.
• Strong documentation and record-keeping skills.

Benefits

• Flexible working hours once up to speed.
• Opportunity to work remotely from anywhere in the Philippines.
• Supportive work environment focused on efficiency and improvement.
• Engagement in diverse administrative and financial tasks.
• Chance to contribute to the growth of the organization.