Front Office Executive - Facilities - Remote

Overview

The Front Office Executive in Facilities is responsible for managing the front desk and providing administrative support within a facilities management department. They serve as the first point of contact for visitors, handle incoming calls, coordinate mail distribution, and assist with general administrative tasks.

In Short

• Greet visitors and manage visitor sign-in processes.
• Handle incoming calls and direct them appropriately.
• Coordinate mail and package distribution.
• Assist with general administrative tasks like data entry and filing.
• Schedule meetings and manage conference room bookings.
• Act as a liaison between facility management and employees.
• Provide exceptional customer service at the front desk.
• Monitor and report facility-related issues.
• Maintain a clean and organized front office environment.
• Assist with travel arrangements and logistics.

Requirements

• High school diploma or equivalent.
• Previous experience in a front office or receptionist role.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and handle a high volume of visitors.
• Problem-solving and decision-making abilities.
• Knowledge of general administrative procedures.
• Familiarity with facilities management terminology is a plus.

Benefits

• Opportunity to work in a leading global company.
• Professional development and career growth opportunities.
• Supportive work environment.
• Exposure to diverse tasks and responsibilities.
• Ability to contribute to a positive workplace culture.