Vendor Coordinator - Remote

Overview

The Vendor Coordinator at Hazel Valley Homes supports the vendor management team by identifying, recruiting, and onboarding new vendors across operating markets. This role is focused on outbound communication—making calls, sending emails, and researching potential vendor partners to ensure a strong and compliant network. The ideal candidate is energetic, organized, and detail-oriented with strong communication skills and the ability to thrive in a remote environment.

In Short

• Conduct outbound calls and emails to identify and recruit new vendors.
• Research potential vendors using online directories, referrals, and local databases.
• Assist with the initial onboarding process by collecting required documents and credentials.
• Track and update vendor information in internal systems.
• Coordinate introductory calls between new vendors and Hazel Valley staff.
• Support the Vendor Manager and Vendor Specialist with administrative and compliance tasks.

Requirements

• 1–3 years of experience in administrative support, vendor coordination, recruiting, or a related field.
• Experience working with vendors or contractors in the construction, maintenance, or real estate industry.
• Strong verbal and written communication skills.
• Comfortable making outbound calls and conducting vendor outreach.
• Detail-oriented with strong follow-up and organizational skills.
• Proficiency in Microsoft Office and online research tools.
• Experience with CRM platforms such as Salesforce.
• Familiarity with NetVendor or similar vendor compliance systems.
• Familiarity with vendor management platforms or contractor onboarding tools.
• Basic understanding of construction or property maintenance terminology.

Benefits

• Generous PTO to recharge and maintain a healthy work-life balance.
• Paid maternity and paternity leave to support your growing family.
• 401(k) program with matching to help you plan for a secure future.
• Opportunities for professional growth and development in a fast-paced, innovative environment.
• A supportive, mission-driven team that values collaboration and shared success.