Senior Associate, Administration and Finance - Remote

Overview

The Senior Associate, Administration and Finance at Harvard's Bloomberg Center for Cities plays a critical role in managing financial and HR administrative responsibilities, ensuring smooth operations across various initiatives and programs.

In Short

• Manage financial operations including contracts and procurement.
• Coordinate invoicing processes and serve as a primary contact for payments.
• Oversee the Center-wide department card and purchasing card.
• Process and track payments and stipends for faculty and staff.
• Support HR operations including onboarding and offboarding processes.
• Monitor and process HR adjustments and maintain accurate records.
• Assist in maintaining financial operations databases.
• Ensure compliance with Harvard University financial policies.
• Collaborate with a cross-functional finance and operations team.
• Provide administrative support for various HR processes.

Requirements

• Bachelor's degree and 4 years of relevant experience in finance and administrative operations.
• Experience with Microsoft Excel and financial systems.
• Strong attention to detail and ability to manage multiple activities.
• Collaborative customer-service orientation.
• Process-oriented with the ability to structure ad hoc tasks.
• Familiarity with Harvard’s financial software and HR processes.
• Knowledge of project management software like Airtable is a plus.
• Intermediate proficiency with Microsoft Office Suite.
• Ability to work effectively in a team environment.
• Commitment to diversity and inclusion.

Benefits

• Generous paid time off including parental leave.
• Medical, dental, and vision insurance starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Professional development opportunities including tuition assistance.
• Commuter benefits and campus perks.