Executive Assistant - Remote

Overview

Join Our Journey at Engine. At Engine, we’re revolutionizing work travel. Our modern travel platform isn’t just about booking trips; it’s about transforming how businesses and their teams experience travel. From seamless booking options with top airlines, hotels, and car rental providers to single-invoice billing and flexible trip modifications, we make travel not only easier to manage but also enjoyable. Backed by powerhouse investors like Telescope Partners, Blackstone, Elefund, and Permira, we’re growing fast—and we want you to be part of it.

Your Mission:

As a strategic Executive Assistant on the Engine Team, you will be the linchpin for efficient operations and effective communication, directly enabling the success of our leadership and critical initiatives. You thrive in a fast-paced, innovative environment and are passionate about optimizing workflows and anticipating needs before they arise. This role is more than just administrative; it's about proactively driving impact and ensuring our leadership can focus on our ambitious growth goals.

In Short

• Proactively manage and streamline complex calendars, travel arrangements, and intricate meeting logistics, ensuring seamless execution and maximum time efficiency.
• Strategically coordinate complex email correspondence and optimize inbox organization to prioritize critical communications and drive timely action.
• Act as a primary liaison and trusted point of contact for the executive, expertly facilitating clear, concise, and timely communication with internal and external stakeholders at all levels.
• Coordinate and ensure materials are prepped for leadership meetings, including agendas, presentations, and follow-up actions.
• Manage confidential information with discretion and professionalism across all levels of the organization.
• Anticipate needs and proactively solve problems to remove obstacles and maximize executive efficiency.
• Support key projects as needed such as org planning, onboarding, internal events, or culture initiatives.
• Collaborate with cross-functional teams to ensure timely execution of executive-level initiatives.
• Provide exceptional support and insights to internal stakeholders, ensuring every interaction reflects empathy, action, and Engine’s commitment to an outstanding experience.

Requirements

• Experience: 5+ years of hands-on experience supporting senior executives in a high-growth environment.
• Skills: You’re a proactive problem-solver with exceptional attention to detail, emotional intelligence, and communication skills. You thrive in fast-paced, people-centric environments.
• Tech-Savvy: Fluent in tools like Google Workspace, Slack and Zoom.
• Mindset: You’re ready to roll up your sleeves, anticipate needs before they arise, and support with agility, discretion, and a mission-first mindset.

Benefits

• Compensation: Competitive base pay tied to role and experience, with opportunities for bonuses, commissions, and equity.
• Benefits: Check out our full list at engine.com/culture.
• Environments for Success: Different roles have different needs in terms of the environments that drive success which is why we have a hybrid-hub model. Whether you are in one of our amazing offices or fully remote, we’ll make sure you have what you need to succeed.

Applications for this role will be accepted through 10/30/2025 or until the role is filled. We encourage you to apply early, as we may begin reviewing applications before the deadline.

Ready to Build the Future of Work Travel? Join us on our mission to transform how work travel works—for businesses, for travelers, and for the industry. Apply now and let’s make travel simpler, smarter, and more enjoyable—together.